Terms & Conditions
Please ensure that you have obtained permission at your venue to use R&D Photo booths.
Please ensure there is access to a plug socket close to the set up point.
Please ensure there is sufficient space at your venue to set up the photo booth (2m x 1.5m minimum)
Please ensure there is clear access to load and unload at the venue.
Please inform us of any circumstances that would make setting the booth up more demanding, including going upstairs, long distances from unloading area to venue etc. We allocate a set period of time for setting up our equipment at your venue which is included within you price, but if there are any complications that are not made known to us beforehand then unforetunately this will come out of the run time.
In the event that R&D Photo Booths is not ready to commence at the agreed time due to our fault, then we will still give you the agreed hire period by extending the finishing time of the hire. In the event that the hire does not start at the agreed time, as setup has been delayed due to any unforeseen circumstances that are no fault of R&D Photo Booths, then the hire will still end as per the agreed time on booking form.
In the event that we have set up in time but the hire does not start at the agreed time due to over running of previous activities by you or venue, the hire will still end as per the agreed time on booking form. R&D Photo Booths cannot be held responsible for any circumstances that may prevent us from attending your event, these may include but are not limited to severe weather conditions, traffic delays, breakdown of our vehicles, sickness or equipment failure. In the case that we cannot attend or fulfill your hire due to events beyond our control we will contact you or the venue as soon as possible.
In these instances our liabilty will be limited to refunding all of monies paid. Provider agrees to have a Photo Booth operational for a minimum of 80% during this period; operations may need to be interrupted for maintenance of the Photo Booth.
A £100 deposit is required at the time of booking a photo booth, the remaining balance is due 30 days prior to your event. If the operator uses the equipment for a time period in excess of the service period agreed to overleaf, the overage in rental time will be billed to the operator at the following rates: £100 per hour. Idle hours are charged at £25 per hour.Payment for any overage in time must be paid before additional hours are provided.
Any request for a date change must be made in writing. If you need to cancel your booking, and give us more than 30 days notice we will refund your deposit minus a £50 cancellation fee. Should you wish to rebook us for a future date we would give you a £50 credit towards the future booking. If you need to cancel your booking and give us less than 30 days notice your deposit will not be refunded. Should you wish to rebook us for a future date we would give you a £50 credit towards the future booking. If you need to cancel your booking and give us less than 7 days notice you will be liable to still pay the full amount of the hire.
R&D Photo Booths will not tolerate any abuse or threatening behavior to our staff. If this does occur R&D Photo Booths are within their right to terminate the hire. We are providing a service to yourselves and guests and therefore feel that our staff should be treated with the respect they deserve.
R&D Photo Booths are also within their right to terminate a hire if they feel that any equipment or property belonging to R&D Photo Booths is in danger of getting damaged or has been damaged due to unruly behavior from guests. We also reserve the right to refuse guests admission into the photo booth if we feel they are too unruly.
In any instances where we feel there is a need to terminate the hire we will always speak with the host first to try to resolve the matter before terminating. If we do have to terminate the hire due to reasons stated above, the full cost of hire is still payable and we will not issue any refunds for hire time that has been cut short.
R&D Photo Booths may use any of the photographs from your event for suitable means, this includes but is not limited to advertising and promotional material either in print or on the internet. Attending your event would mean we are of the understanding that permission has been granted to do so by yourselves and your guests.
Your booking is not confirmed until you receive a booking confirmation letter or email from us.
Our photo booths are for indoor use only, unless discussed with ourselves before hire, requires one mains power socket and must be on a completely flat & level surface. Our photo booths may be located within a marquee, but please note the above power and level surface requirements.
Please contact us if you are unclear on any of our terms and conditions before you book a booth for your event. We are only to happy to answer any questions you may have please email.
As a professional Mobile Djs we ensure there are no misunderstandings
we work to the following terms and conditions.
A written quotation will be sent to clients detailing the Date, times, venue and function. It is the client’s responsibility to ensure these details are correct. The quotation is valid for 14 days. The booking may be confirmed by payment of a booking deposit.
A booking deposit is required to secure the date for your booking. On receipt of your booking deposit a booking confirmation will be issued.
All outstanding balances must be paid by the date specified on the quotation and booking confirmation if no written quotation or booking confirmation has been issued balance is payable on the date of the booking prior to commencement of the event.
Access to Venue:
We will require adequate access to the venue prior to & after the booking to allow setting up & breaking down of equipment. A minimum of 60 minutes (but preferably 90 minutes) should be allowed for setting up and 60 minutes for packing up and vacating the premises.
We normally need an approximate space of 4 x 3 metres. We do our utmost to work with any space constraints there may be.
The client is responsible for the provision of a suitable and safe electricity supply. We require a minimum of two 13-amp mains sockets.
Cancellation by Client:
Booking Deposits are non-refundable. Any cancellation of a confirmed booking less than 6 months prior to the booking date will be subject to an additional charge equivalent to 50% of the total booking charge. Cancellation less than a month prior to the booking is subject to an additional charge equivalent to 90% of the total booking charge.
Don’t forget the DJ and any assistants can work very long hours. Please bear them in mind with regard to the provision of adequate food and soft drinks.
Extended Playing Time:
Wherever possible we will aim to accommodate client’s requests for extensions to playing time. This will be subject to an additional hourly charge.
It is the responsibility of the client to ensure that the venue is suitably licensed for the event.
If at any time before or during the function we deem our persons or property to be under threat, verbally or physically, we reserve the right to either suspend or terminate the disco without further notice. In the event of this happening refunds are not applicable.
The client will be held responsible for any theft or damage of any equipment caused by guests attending the event.
R&D Entertainments reserve the right to take photographs or video footage at any booking, which may be used for promotional materials. If you, the Client, object to this, please notify us before the date of the event. Copies of any photographs and videos, if possible, may be obtainable upon request.